Everything that matters about invoice scanning example in Aesch (BL)
Whether you run a Sàrl, an SA or a sole proprietorship in Aesch (BL), invoice scanning eventually lands on your desk. Here are the practical reference points — legal basis, deadlines and common pitfalls — to decide with a clear head.
Digitalising invoice scanning: what actually works
A serious accounting document archive links every record to its entry, timestamps versions and logs access — exactly what Swiss bookkeeping regulation expects from probative electronic retention. Chronological filing by financial year becomes an automatic by-product.
For an owner in Aesch (BL), a dashboard only has value if the data is fresh: automating data entry means, first of all, buying up-to-date information about your own business.
QR-bills and friction-free collections
Instalments and partial payments are handled cleanly with distinct references per tranche: each collection finds its share, and the remaining balance stays correct at all times.
For invoice scanning, invoicing fast changes everything: a service billed the week it is delivered gets paid noticeably earlier than a month-end batch invoice.
The Swiss legal frame for invoice scanning
Swiss accounting law has been unified in the Code of Obligations since 2013: the same bookkeeping rules (art. 957a CO) and retention rules (art. 958f CO — 10 years for books, vouchers and reports) apply regardless of legal form. Invoice scanning sits squarely within this frame, including for companies based in Aesch (BL).
The good news: the Swiss frame is stable and predictable. Structure invoice scanning once — chart of accounts, document flow, calendar — and the same organisation pays off for years.
A well-structured SME chart of accounts
Nearly all Swiss SMEs rely on the standard SME chart of accounts (Sterchi/Käfer): classes 1 (assets) to 9 (closing), with revenue in class 3 and expenses in classes 4 to 6. Using this standard structure makes conversations with your fiduciary, auditor and tax administration far easier.
The chart of accounts is also the hinge to VAT: every revenue account carries its rate (8.1%, 2.6%, 3.8% or exempt), every expense account its input-tax right. Set those attributes once in the tool and every subsequent return becomes reliable.
Aesch (BL): what changes, what does not
Sole proprietorship, Sàrl or SA in Aesch (BL): the AHV contact remains the competent compensation office, and taxes follow the scales of the canton Basel-Country.
Aesch (BL) requires no special bookkeeping: the Code of Obligations applies at postal code 4147 as everywhere else, and a well-kept digital file transfers smoothly to any auditor in the canton.
Frequently asked questions
What is simplified bookkeeping and who can use it?
Sole proprietorships and partnerships under CHF 500,000 of revenue may limit themselves to recording income, expenses and assets (art. 957 para. 2 CO). Once over the threshold — or upon founding a Sàrl or an SA — full accounts with balance sheet, income statement and notes become mandatory. The CHF 500,000 threshold is assessed the same way in Aesch (BL).
Do you need a fiduciary for invoice scanning, or can you do it yourself?
Both are defensible. Below CHF 500,000 of revenue, a sole proprietorship may keep simplified accounts itself. As soon as payroll, VAT and a closing with tax stakes are involved, professional support prevents mistakes that cost more than the fees. With a shared platform, the fiduciary does not even need to be in Aesch (BL).
What are the legal obligations for invoice scanning in Switzerland?
The foundation is the Code of Obligations: proper bookkeeping (art. 957a CO), annual accounts (balance sheet, income statement, notes) and 10-year retention of books and records (art. 958f CO). VAT applies from CHF 100,000 of turnover, and social insurance settlements from the first employee. Nothing is different in Aesch (BL): federal law applies.
What are the current Swiss VAT rates?
Since 1 January 2024: 8.1% (standard), 2.6% (reduced — for example food and medicines) and 3.8% (accommodation). Returns must be filed and paid within 60 days after the period ends (quarterly under the effective method, semi-annually under the net tax rate method). These federal rates apply unchanged in Aesch (BL).
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Switch to accounting that keeps itself up to date
MyFiducia.ai automates invoice scanning for businesses in Aesch (BL): AI-read documents, posting suggestions, VAT and exports ready for your fiduciary. Try the platform or browse our other guides.
The application is operated in French.